We, Canon Inc., recognize the importance of your personal information and consider it an important social responsibility to safely and appropriately handle your personal information. We comply with applicable laws, regulations and guidelines on the protection of personal information, and as a business handling personal information, establish, implement, maintain and improve a personal information protection management system to properly protect your personal information. We handle your personal information and strive to protect it as follows:
1. Personal Information We Collect and What We Use it for
We will use your personal information provided to us in writing (including Our Website and email) and other means in connection with our business activities to the extent of the purposes of use described below:
|Personal information of customers/visitors||Name, address, phone number, email address, etc.||
|Personal information of business partners||Name, address, phone number, email address, etc.||
|Personal information of shareholders||Name, address, number of shares held, etc.||
|Personal information provided by the consignor||Name, address, email address, etc.||
|Personal information of the job applicants||Name, date of birth, address, phone number, email address, etc.||
Your personal information will be used only for the purpose stated in advance and will not be used for any other purpose without your consent.
If you do not wish to provide your personal information, you may refuse to provide it at your own discretion. In this case, please note that the stated purpose may not be achieved.
We may automatically collect information from you and your devices when you access Our Website, including the date and time of access, the name of the requested file, the referral webpage, the status (e.g. transaction completed), the Web browser and operating system used, the IP address of the device and the size of transmitted data. This information is stored in connection logs for a limited period of time for the purpose of ensuring the security and proper functioning of Our Website and our advertising as well as for statistical purposes.
2. Legal Basis for Using Personal Information
We will only process your personal information where:
- we have your consent;
- the processing is necessary for the performance of a contract with you;
- the processing is necessary for the purposes of the legitimate interests (such as processing for the purpose of ensuring the security and proper functioning of Our Website) pursued by us; or
- we are subject to a legal obligation and need to use your personal information in order to comply with that obligation.
3. Retention Period of Personal Information
We will use and retain your personal information for as long as necessary for the purpose of use, unless otherwise provided by applicable laws and regulations. We will promptly destroy any personal information for which the retention period has expired.
4. How We Share Personal Information
We may entrust the handling of your personal information to our subcontractor if necessary to achieve the purpose of use. In such cases, necessary and appropriate supervision shall be performed on the subcontractor to ensure the safe management of personal information.
We may share your personal information with our group companies.
|Items of personal information to be shared||Name, affiliation (company name, department name, etc.), job title, address, telephone number, fax number, e-mail address, purchase history|
|Scope of the joint users||Our group companies (including our overseas group companies)|
|Purpose of joint use||to the extent necessary to achieve the purpose(s) of use that has been notified or disclosed at the time of acquisition|
|Responsible entity for joint use of personal information||Canon Inc.|
We will not provide your personal information to third parties except in the following cases:
- When we obtain your consent
- When the provision of personal information is based on applicable laws and regulations
Due to the global nature of our business operations, your personal information may be transferred to countries outside of the country where you live, including if you live in the European Economic Area (“EEA”). If we transfer personal information outside to a country that provides a lower standard of legal protection for your personal information, we will ensure that your privacy rights are adequately protected by appropriate safeguards.
5. Specific Personal Information
We will handle “Individual Number" (as defined in the Japanese “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures”) and personal information including Individual Number (“Specific Personal Information”) as follows:
We will use your Specific Personal Information to the extent of the purposes of use described below.
|Personal information of business partners||Individual Number, etc.||
|Personal information of shareholders||Individual Number, etc.||
|Personal information provided by the consignor||Individual Number, etc.||
We will not provide, entrust, or share your Specific Personal Information with third parties, except as permitted by applicable laws and regulations.
6. Secure Management of Personal Information
We will establish a personal information management system and take physical and technical security control measures to prevent unauthorized access to personal information, loss, falsification and leakage of personal information, and for other security controls.
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8. Children’s Privacy
We do not knowingly collect information from children as defined by local law, and do not target Our Website to children.
9. How to Exercise Your Rights
You have the right to access, correct, delete or suspend the use of your personal information as well as any other right applicable in your jurisdiction, including the right to withdraw any consent previously granted. To exercise your right, please notify us by contacting us via the contact information set out in Section 10. (2) below.
(2) Person responsible for handling personal information and Contact information
The person responsible for handling the personal information and the contact information for inquiries about the handling of personal information are as follows:
< Person responsible for handling personal information >
Senior General Manager, Global Legal Administration Center
< Contact information >
Please contact us via online form here or by writing to:
Secretariat of Personal Information Protection, Global Legal Administration Center
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
August 24, 2023